Manufacturing
One source of truth, not a stack of spreadsheets.
Nutrimate makes pet food across a growing range of products and pack sizes. As it grew, the business ran on a stack of spreadsheets, with the same numbers copied between them and the accounts kept separately in Xero. We built one system that brings recipes, materials, stock and costs into a single place, connected to Xero and kept current, so there is one set of numbers everyone can trust.
01 / The problem
The spreadsheets had done their job. The business had outgrown them.
In the early days, spreadsheets did the job. Recipes lived in one, materials and stock in others, and the accounts in Xero. As Nutrimate grew, keeping them all in step by hand became the work: the same figures typed in more than once, and no single place that was always current.
Growth was really what outpaced the tools. A wider range of products and pack sizes meant more to keep track of, and doing it across a stack of spreadsheets by hand was more than they were built for.
02 / The platform
One system holding Nutrimate's recipes, materials, stock, costs and contacts in a single place, connected to their Xero accounting so the numbers stay in step with the books. Recipes turn the raw data into real product costs, and existing spreadsheets can be brought in by uploading them for AI to read, with the team reviewing everything before it saves.
From scattered spreadsheets to one source of truth.
Illustrative walkthrough of how the pieces come together, not client data.
03 / How it was built
Shipped in stages, in the order that removed the most pain.
Discovery across the business
We spent time with the team, following how a recipe, a material and a cost actually moved between spreadsheets, and where the same number was being entered more than once.
One source of truth
We brought recipes, materials, stock and costs into one place, with a history behind every change, so there was a single set of numbers instead of a spreadsheet for each.
Connected to Xero
We connected their Xero accounting so contacts, costs and the books stay in step with the system, with a review step before anything new is saved.
Recipes into costs, and AI import
Recipes turn the raw data into real product costs, and an AI importer reads the existing spreadsheets straight into the system so nothing had to be retyped.
04 / What changed
Nutrimate runs on one source of truth instead of a stack of spreadsheets. Recipes, materials, stock and costs live in one place, in step with Xero, with a history behind every number.
Tell us what you want to improve.
Start with what you want to improve. You don’t need a brief or a solution in mind.